Send Voice Messages to New HubSpot Contacts with VoiceDrop

How It Works

The Make scenario watches HubSpot’s CRM for new contacts. The moment a contact is created, the workflow passes the contact’s phone number and personalization fields to VoiceDrop, which delivers a pre-recorded voicemail directly to the recipient. Because the trigger fires on contact creation and the action targets a phone number, the first touch happens without a human picking up the phone.

Setup Steps

1. Connect HubSpot: Add your HubSpot connection in Make with permission to read contacts.
2. Connect VoiceDrop: Create or sign in to your VoiceDrop account and add it as a Make connection.
3. Record the Voicemail: In VoiceDrop, record the voice message you want delivered on first touch, using merge tags for name and company if supported.
4. Map the Phone Field: In the VoiceDrop module, map the HubSpot phone number property to the recipient field. Confirm every contact you create carries a phone number.
5. Activate the Scenario: Switch the scenario on. Every new HubSpot contact triggers a voice drop automatically.

Automation Workflow

HubSpot (Watch New Contacts) → VoiceDrop (Send Personalized Voicemail)

Benefits

• Instant First Touch: Leads hear from you within minutes of landing in HubSpot.
• Personalized at Scale: VoiceDrop merge fields let one recording greet every contact by name and company.
• Human Voice, No Dialing: The team reaches hundreds of contacts without burning sales reps’ time on manual outbound.
• Fits Into Sequences: Pair with email cadences so the voicemail precedes the first email.

Use Cases

• SDR teams opening a new contact with a voicemail before the first email.
• Real estate agents nurturing leads captured from listing pages.
• Insurance and financial services firms where regulated contact needs a documented first touch.
• Franchise or multi-location businesses personalizing outreach from a central CRM.