Finance advanced

Automated Invoice Payment Tracking

Keep your cash flow healthy with this automation that monitors invoice payments, sends reminders for overdue invoices, and updates your accounting system automatically. Perfect for freelancers and small businesses.

Tools Required:

Make Airtable

Tags:

#invoicing #payments #accounting #stripe #quickbooks

How It Works

Connect your payment processor, accounting software, and email to create a complete invoice tracking system.

Setup Steps

Connect Stripe: Link your Stripe account to capture payment events
Integrate QuickBooks: Connect accounting software for invoice data
Set Up Reminder Schedule: Configure when reminders should be sent (e.g., 3 days before, day of, 7 days after)
Create Email Templates: Design professional payment reminder emails
Configure Notifications: Set up alerts for received payments

Automation Workflow

Invoice Created → Add to tracking
↓
Payment Due Date Approaching → Send reminder
↓
Payment Received → Update QuickBooks
↓
Still Unpaid → Send follow-up reminder
↓
Update accounting records

Benefits

Improved Cash Flow: Faster payment collection
Professional Image: Consistent communication
Time Savings: No manual follow-ups needed
Reduced Errors: Automatic reconciliation

Advanced Features

Late fee calculations
Multi-currency support
Custom reminder schedules per client
Payment plan tracking
Integration with banking systems

Use Cases

Freelancers managing multiple clients
Small businesses with recurring invoices
Service-based companies
Subscription businesses
Consulting firms

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