Automated Meeting Notes & Transcription

Never take manual meeting notes again! This automation records, transcribes, and distributes meeting notes to all participants. Uses AI to generate summaries, action items, and key decisions.

Tools Required:

Zapier Notion

Tags:

#meetings #transcription #zoom #notes #ai

How It Works

Integrate your video conferencing tool with AI transcription and note-sharing platforms.

Setup Steps

Install Otter.ai: Add the Otter bot to your Zoom account
Configure Auto-Join: Set Otter to automatically join scheduled meetings
Connect Notion: Link for automatic note storage
Set Up Slack Distribution: Configure automatic note sharing
Customize Templates: Create meeting note templates

What Gets Automated

Transcription: Full meeting transcript with speaker labels
Summary: AI-generated meeting summary
Action Items: Automatically extracted tasks
Key Decisions: Important decisions highlighted
Distribution: Notes sent to all attendees
Follow-up: Reminders for action items

Benefits

Full Attention: Focus on discussion, not note-taking
Accuracy: Never miss important details
Searchable: Find past discussions easily
Accountability: Clear record of decisions and actions
Accessibility: Great for remote and distributed teams

Best Practices

Announce recording at meeting start
Review and edit transcripts before wide distribution
Use speaker labels for clarity
Tag action items with owner names
Archive notes in searchable database

Use Cases

Team standup meetings
Client calls
Project planning sessions
Board meetings
Training sessions
Interviews

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